What is Payroll Processing?

Payroll is a list of employees that are paid by the company. Payroll is the total amount the employers pay to the employees. A payroll function involves the development of an organization's pay policy that includes flexible benefits, leave encashment policy.

Payroll management also includes payslip components like basic, variable pay, HRA, and LTA, and also gathering other payroll inputs like the organization's food vendor supply, etc.

Payroll and HR management also involve releasing the employees' salary, depositing the dues like TDS, PF, etc., with appropriate authorities, and filing returns.

Put together Payroll processing includes the calculation of the Net Pay after the tax adjustments and other deductions.

Payroll Processing and HR Management

Payroll processing and HR management is a highly complex task for most small businesses due to the various compliance requirements in India.

Most startups do not even have a well-established HR system and processes leading to a discrepancy in hiring the top talents, retaining good employees, and even while building a productive workplace culture.

By outsourcing payroll and HR management to Global Taxman, an individual can enjoy a stress-free and error-free payroll cycle every month. Our HR experts can also help in implementing world-class HR processes in the organization from day one to support the growth of the business.

Payroll Processing in India

Pre-Payroll Activities

Defining Payroll Policy

The first step is wherein the policies to the bank during the payroll processes need to be established. These policies need to be approved by the management to turn these policies into standards. Policies like the Pay policy, Attendance policy, leave and benefits policy, and more.

Gathering Inputs

At this stage, the inputs are gathered from various departments to ensure the accurate calculation of the payroll.

Source of Data	Data Example
Employees	Income tax declaration, facilities availed, and more
HR Team	Salary structure, eligibility for benefits
Finance Team	Deduction for recoveries
Leave and Attendance Systems	Data from attendance systems, current work shift, etc.
General Service Providers	Transport service provider, canteen vendor, etc.

This data collection can seem tedious at first, but registering with Global Taxman will make it more hassle-free.

Input Validation

It is necessary to verify the validity of the data once it is gathered as a minute mistake can ruin the entire payroll process.

It is necessary to ensure that the list contains all the active employees and no records of inactive employees. Checking the data whether it adheres to the company policy. Ensure the present in the right format.

Payroll Calculation

This step is when the validated input data is fed into the payroll system for actual payroll processing. The result is the Net Pay after adjusting the necessary taxes and other deductions.

Once the payroll process is over it is always better to reconcile the values and verify the accuracy to avoid further errors.

Post-Payroll

Statutory Compliance

The payroll administrator needs to religiously adhere to statutory compliance. There are various statutory deductions like EPF, TDS, ESI that are deducted during the payroll processing. These deductions are then paid to the respective authorities or government bodies.

Payroll Accounting

Every organization is required to maintain an accurate book of accounts and the salary that is paid for one of the significant entries in the books of accounts.

Payout

After complying with the steps above the salaries can be finally paid in cash or cheque or via bank transfers. For hassle-free transfers, it is better to have salary accounts of the employees.

Report

Preparing a report is the last stage and it is necessary to prepare an accurate report containing information such as the department or location-wise employee cost.

Why Choose Global Taxman's HR and Payroll Management?

At Global Taxman, we understand businesses' challenges when managing their HR and payroll processes. That's why we offer a comprehensive HR and payroll management service tailored to your needs.

All-in-one Payroll Support: Our HR and payroll management service is designed to provide comprehensive support for all your payroll needs. With cutting-edge web and mobile applications, you can monitor the status of your payroll in real-time.

Virtual Legal Assistance: As a valued client, you will receive virtual CA/CS/Law services for any legal assistance your company or employees may require.

Compliance Management: Our dedicated team will keep you up-to-date with all government regulations regarding labor laws, ensuring you remain compliant at all times.

Simplified Payroll Processing: We use the latest payroll software and employ dedicated accountants and tax specialists to simplify employee payroll management, including employee compensation and PF payments, according to your company's payroll cycle.

Additional Services: Besides payroll management, we handle other labor compliances such as EPF registrations, TDS return filing, and IT returns, all taken care of by our legal experts.

Electronic System: Our electronic system enables you to create and execute pay orders and track new hires' information.

Choose Global Taxman for HR and Payroll Management, and experience seamless and hassle-free HR and payroll management while compliant with government regulations. Contact us today to learn more about how we can help your business.