Changing the registered office address of a company is a crucial process for maintaining compliance with the Ministry of Corporate Affairs (MCA). At Global Taxman, we assist companies in smoothly navigating the procedures involved in changing their registered office, ensuring all legal requirements are met efficiently.
What is Registered Office Change?
The registered office of a company is the official address where all communications and notices are sent by the Registrar of Companies (RoC) and other authorities. Changing the registered office involves updating the company’s address with the RoC and fulfilling the legal documentation requirements. This can be due to a variety of reasons such as business expansion, cost-saving, or a strategic relocation.
Reasons for Changing Registered Office
Business expansion or downsizing.
Relocation for better accessibility or business advantages.
Cost reduction by moving to a more affordable location.
Strategic decision to be closer to markets, suppliers, or partners.
Compliance with legal or regulatory requirements in a new jurisdiction.
Step-by-Step Process for Registered Office Change
Board Resolution: The Board of Directors must pass a resolution to approve the change of the registered office.
File Form INC-22: Submit Form INC-22 to the MCA for the proposed change of address.
Special Resolution: In certain cases, a special resolution must be passed by shareholders to approve the change.
Intimation to RoC: Notify the Registrar of Companies with the new address and all relevant details.
Update Corporate Records: Update the company’s Memorandum of Association (MOA) and Articles of Association (AOA) with the new registered office address.
File Form MGT-14: If necessary, file Form MGT-14 to notify the MCA about the passing of the special resolution.
Update Address on Official Documents: Update the new registered office address on the company’s letterheads, bills, stationery, and other documents.
Documents Required for Registered Office Change
Board resolution approving the change of the registered office address.
Proof of the new registered office address (e.g., utility bill, rent agreement, or property ownership documents).
Consent from the owner of the new premises (if the office is rented).
Updated copy of the MOA and AOA, if required.
Form INC-22 duly filled and signed.
Form MGT-14 (if applicable).
Why Choose Global Taxman?
Expert Assistance: We provide end-to-end support for changing the registered office address, ensuring a hassle-free process.
Compliance Assurance: Our team ensures that the process complies with all MCA regulations, preventing any legal issues.
Timely Filing: We handle all filings within the deadlines, so your business stays compliant without delay.
Frequently Asked Questions (FAQs)
Can I change the registered office within the same city? Yes, a change of address within the same city requires filing Form INC-22 and passing a Board Resolution.
Do I need to inform my stakeholders about the address change? Yes, it is essential to inform your clients, suppliers, and other stakeholders about the change of the registered office address.
How long does it take to complete the registered office change process? The process usually takes about 1–2 weeks, depending on the complexity and timely filing of documents.
Can I change the registered office multiple times? Yes, you can change the registered office as many times as required, following the legal procedures for each change.
