What is DPT-3 Filing?

DPT-3 is a mandatory form under the Companies Act, 2013 that companies are required to file with the Registrar of Companies (ROC) to report deposits or non-convertible debentures they have taken during the financial year. This form provides the details of the deposits and the company’s compliance with the rules governing them. The DPT-3 filing ensures that companies adhere to the legal requirements set out under Section 73 to 76 of the Companies Act, which deals with the acceptance of deposits by companies.

Why is DPT-3 Filing Important?

Filing Form DPT-3 is essential for:

1. Legal Compliance: Companies are required by law to file this form and report any deposits taken during the year, ensuring compliance with the Companies Act.
2. Transparency: It ensures transparency in reporting any deposits or debentures that a company has accepted or renewed.
3. Avoiding Penalties: Non-filing or delayed filing can result in penalties, including monetary fines or restrictions on accepting deposits in the future.
4. Auditor’s Certification: The form requires an auditor’s certification, helping maintain the integrity of the deposit reporting.

Who Needs to File DPT-3?

Companies that are required to file DPT-3 include:

1. Companies Accepting Deposits: Any company that has taken deposits or issued debentures during the financial year must file Form DPT-3.
2. Companies with Outstanding Deposits: If a company has any outstanding deposits (whether or not accepted during the financial year), it must file DPT-3 to disclose the details.
3. Companies with Renewals: If any deposits were renewed during the year, they must also be reported in this form.
4. Exempted Companies: Certain companies like Government companies, public financial institutions, and certain other entities are exempt from filing this form.

Steps for DPT-3 Filing

1. Review the Deposits

The company should review all deposits accepted during the financial year. This includes:

• Any loans or advances considered as deposits.
• Deposits taken through private placements or public offers.
• Any debentures issued that might be classified as deposits.

2. Prepare the Information

The company must gather all relevant details, including:

• Total Amount of Deposits.
• Outstanding Deposits.
• Date of Acceptance and the Type of Deposit.
• Details of the Depositor.
• Repayment Details.

3. Auditor’s Certification

Form DPT-3 requires an auditor’s certification for the company’s deposit records, confirming compliance with the deposit regulations. The auditor must verify that the deposits comply with the provisions of the Companies Act and that the company has not violated any rules.

4. File the Form with ROC

Once all the required details and auditor's certification are in place, the company must file Form DPT-3 with the Registrar of Companies (ROC). The form can be filed electronically through the MCA Portal. Ensure that the form is filed within the prescribed timeline to avoid penalties.

• The due date for filing DPT-3 is 30th June of every financial year to report the deposits accepted during the previous year.

5. Acknowledgment of Filing

Upon successful submission of Form DPT-3, the ROC will issue an acknowledgment confirming the filing. The company must keep this acknowledgment as proof of compliance.

Documents Required for DPT-3 Filing

1. Details of Deposits: Information about the amount, interest, and nature of deposits.
2. Auditor’s Certification: Certification from the company’s auditor confirming compliance.
3. List of Depositors: Information about the parties to whom deposits were accepted.
4. Resolution/Minutes of Meeting: A resolution from the board meeting approving the deposits.
5. Proof of Repayment: If any deposits are repaid during the year, the details should be included.